In today’s dynamic business landscape, companies face the constant challenge of managing their finances effectively. One critical aspect of financial management is the efficient collection of outstanding invoices. When invoices remain unpaid, they can strain cash flow, hinder growth, and pose a significant risk to a company’s financial health.

In this case study, we highlight how SeidoPro partnered with a multinational client to address their challenge of managing outstanding invoices across multiple branch offices. By implementing an automated billing and collection process, we were able to significantly reduce the number of overdue invoices, improving the client’s cash flow and financial performance.

The Client’s Challenge: Managing Outstanding Invoices Across Branch Offices

Our client, a multinational company with multiple branch offices, was facing a growing issue of outstanding invoices within their inter-company network. A large volume of invoices remained uncollected, leading to financial strain and hindering cash flow. This challenge was further exacerbated by a lack of transparency in transaction processes, making it difficult for the client to track and manage their receivables effectively.

SeidoPro’s Solution: A Comprehensive Approach to Billing and Collection

SeidoPro recognized the need for a streamlined and efficient billing and collection process that could address the client’s specific challenges. We implemented a comprehensive solution that encompassed automation, regular reporting, and proactive collection efforts.

1. Automation of Outstanding Invoices: To ensure that no overdue payments went unnoticed, we automated the identification and tracking of outstanding invoices. This automation eliminated manual data entry, streamlined the collection process, and saved the client valuable time and resources.

2. Providing Regular Monthly Reports: To provide the client and its branch offices with detailed insights into outstanding invoices, we generated comprehensive monthly reports. These reports included information on invoice age, amounts due, and payment status, enabling the client to make informed decisions and take proactive measures to address overdue payments.

3. Constant Chasing of Outstanding beyond Cut-off: To ensure timely collection and improved cash flow, we proactively pursued the collection of outstanding invoices beyond the established cut-off date. Our dedicated team engaged with the relevant branch offices to identify and resolve any payment discrepancies.

Key Valued Delivered: Significant Reduction in Outstanding Invoices

The implementation of SeidoPro’s automated billing and collection process yielded remarkable results for the client:

1. A 78% Reduction in Outstanding Invoices Beyond 70 Days: Our efforts resulted in a substantial decrease in the number of invoices that remained unpaid beyond the 70-day mark. This reduction represented a significant improvement in the client’s cash flow and financial health.

2. Quantitative Results: The impact of SeidoPro’s intervention is evident in the following figures:

• In 2020, there were 3438 outstanding invoices totaling USD 6.32 million.
• In 2021, there were 769 outstanding invoices totaling USD 1.71 million.

Conclusion: SeidoPro’s Expertise in Billing and Collection

SeidoPro’s tailored solution empowered the client to streamline their billing and collection process, significantly reducing outstanding invoices and enhancing their financial performance. Our automation, regular reporting, and proactive collection efforts enabled the client to gain greater control over their receivables, improve cash flow, and achieve their financial objectives.

SeidoPro: Your Partner in Financial Optimization

SeidoPro is committed to helping businesses optimize their financial operations and achieve their financial goals. Our expertise in automated billing and collection processes can help you streamline your receivables management, reduce outstanding invoices, and improve cash flow. Contact us today to discover how we can help you transform your financial processes and achieve financial success.